- Category: Board Minutes
MINUTES OF THE MARGARETTA BOARD OF EDUCATION (BOE) REGULAR MEETING OF OCTOBER 29, 2018.
The Margaretta Board of Education met in regular session at 5:00 p.m. on Monday October 29, 2018 at the High School.
Mr. Warner called the regular meeting to order at 5:00 p.m. requesting roll call by Mrs. Keegan:
Mr. Miller: Present
Mr. Schoenegge: Present
Mr. Sutorius: Present
Mrs. Yetter: Present
Mr. Warner: Present.
Approval of the Minutes
Motion by Mrs. Yetter, seconded by Mr. Miller, to approve the minutes from the September 26, 2018 Regular BOE Meeting and the minutes from the October 2, 2018 Special BOE Meeting; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.
Board and Staff Reports
Townsend Community School’s (TCS) Report
Mr. Mock passed out the TCS report as of September 6, 2018 reflecting the enrollment of 1,555 and 84.31% At-Risk Students.
TCS Sponsor’s Report
Mr. Mock reported out on the Sponsor activity this last month. He mentioned that there were many communications and conference calls this last month with ODE and Margaretta. ODE’s questions and concerns centered on the Blended Learning Model and attendance reporting of FTE’s. Also ODE informed TCS that the 2017/2018 FTE audit is requiring an additional payback of 17% on top of the first reduction of 13%, this equates to approximately $2.5M of payback to the ODE for the 2017/2018 school year. Mr. Mock stated that it started with a letter on August 14, 2018 from ODE that stated that TCS was not compliant with the Blended Learning model concept. ODE also dictated that TCS is only allowed to enroll new students from the neighboring counties to Erie and Sandusky or within a 30 minute bus ride. Originally the plan was due by October 31st but Mr. Mock requested an extension given the delay in each round of responses from ODE. ODE conceded to allowing TCS/Margaretta to have until November 12th to submit the plan. ODE mentioned that would be as far out they would go on the deadline, given the next state foundation payment was due out on November 14th. Mr. Mock and Mr. Warner stated that TCS’ blended learning model has always been acceptable to ODE before this new ODE staff has been put in place and they stated that they believe that TCS is meeting the requirement of the Ohio Revised Codes definition of Blended Learning. The current ODE Community School Staff takes exception to the definition of the student having learning opportunities with a teacher outside of the student’s primary residence. TCS has learning experiences for the students at libraries, community locations and the TCS building. However the new requirement of ODE is that the student be physically located at the TCS building for greater than 50% of the available learning time. ODE has stated that is not a library, etc. and that it is to be at the physical TCS location. Mr. Warner stated that ODE wants TCS to transition to an online school, even though online schools only have a graduation rate of approximately 10-12%, while TCS has a graduation rate of 42.6%. Mr. Warner and Mr. Mock stated that it appears that ODE is not in it for the students and doesn’t seem to care about the transition of the students if TCS is not an allowable option going forward. Mr. Zang asked if Margaretta has any financial responsibility to payback the TCS debt to ODE or if Margaretta has any other financial exposure. Mr. Warner and Mr. Mock said no. Mr Mock brought a resolution to the Board to issue a breach of contract letter to TCS and to request a corrective action plan for the Blended Learning model issue and their financial instability.
Motion by Mr. Schoenegge seconded by Mr. Sutorius on Resolution number 18-19-30 to direct the Superintendent to issue a Notice of Breach of Contract to the TCS Governing Authority and Chief Administrator; Roll Call: Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.
Mr. Mock introduced George Austin, from the Norwalk VFW2743, Mr. Austin invited Chief Majoy as well to present the school and the police with a poster that references “In God We Trust”. Mr. Austin was concerned that these types of communication was not being displayed in schools and public places for fear of legal ramifications. Mr. Austin researched the issue and found that these types of posters are allowed in schools and he has made it his mission to get these posters displayed. He has helped to get 82 posters up in local schools and public places. In addition to the posters that were presented, Mr. Austin also presented Mr. Mock with 25 booklets of the constitution if the students would be interested in them. There was a picture taken with Mr. Austin’s group, the Board members, Mr. Mock, Mrs. Keegan and Chief Majoy.
Mr. Zang thanked the administration for placing the SRO at the high school building and for having the foresight to allow the auxiliary Sheriff’s office to be housed at the elementary building. He stated that it was encouraging that we were focused on student safety in this day and age. Mr. Zang also asked if we are focused on this as well for the new facilities. Mr. Warner stated that student safety is important for the new facilities and during the facility visits the team has asked a lot of questions around safety in the new buildings we have toured. There were questions around how the new schools secured the classroom doors with door stops, shutting down wings, use of cameras, etc. Mrs. Jacob raised a concern over the schools being open and having the ability to walk in during evening programs. Mrs. Jacoby asked if it was possible to have a deputy at those events. Mr. Warner said they will look at it. Mrs. Miller also asked about practices and security.
Mr. Zang then mentioned that he had questions about the five year forecast that was submitted to ODE in May and asked if there would be an updated one soon. Mrs. Keegan took his documentation to answer his questions and stated that the Board would be voting tonight on a new five year forecast that needs to be submitted by October 31, 2018 and will be available on the ODE website shortly after that.
Introduction of Additional Items to Agenda
Additional items, to be acted on at the appropriate time in the agenda, as follows: 1). Resolution number 18-19-29 to approve the Memorandum of Understanding and Interagency/Transition Agreement for the period of July 2018 to June 2019 for Sandusky County Agencies, 2). Resolution number 18-19-30 to direct the Superintendent to issue a Notice of Breach of Contract to the TCS Governing Authority and Chief Administrator.
The Financial Report and Schedule of Bills
Mrs. Keegan asked if there was any questions on the schedule of bills and then stated that the financial reports in the Board members packages reflect the third month of this fiscal year (July 1, 2018 through September 30, 2018). Mrs. Keegan stated that the District’s General Fund revenue was at the same level compared to last year and expenditures were also down $355,961 compared to last year. The general fund revenue exceeded expenditures by approximately $1.1 million after the third month of September for this fiscal year. Last year during the same period, the General Fund revenues exceeded expenditures by approximately $762 thousand, resulting in an improvement of approximately $372 thousand from the same year-to-date period last year. That improvement of $372 thousand is primarily driven by improvements in the supplies and materials account this year.
Motion by Mr. Miller seconded by Mrs. Yetter on Resolution number 18-19-24, to approve expenditures that have exceeded the $3,000 threshold of the “then and now” provisions of Ohio Revised Code Section; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye.
Motion by Mr. Sutorius, seconded by Mr. Miller, on Resolution number 18-19-25, to adopt a Five Year Forecast for the fiscal years 2019-2023; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Warner: aye.
Motion by Mr. Sutorius, seconded by Mr. Schoenegge, to adopt Board Resolution number 18-19-26, to approve entering into an auditing agreement with Julian and Grube, Inc. to provide auditing services of the financial statements for the fiscal year 2018; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.
Motion by Mr. Schoenegge, seconded by Mr. Sutorius, to adopt Board Resolution number 18-19-29 to approve the Memorandum of Understanding and Interagency/Transition Agreement for the period of July 2018 to June 2019 for Sandusky County Agencies; Roll Call: Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.
Motion by Mr. Schoenegge, seconded by Mrs. Yetter, to approve the North Point Educational Service Center employees to suspend students from North Point programs should their behaviors / activities be severe enough that merit said response; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye.
Motion by Mr. Miller, seconded by Mrs. Yetter, to adopt Resolution number 18-19-27, to approve an agreement with Ashland University to administer a Curriculum Audit for the 2018/19 School Year; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Warner: aye.
Motion by Mr. Sutorius, seconded by Mr. Miller, to adopt Resolution number 18-19-28, to approve entering into an agreement with H.J. Umbaugh & Associates to provide assistance as an Independent Registered Municipal Advisor for financing project related matters; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.
Motion by Mr. Schoenegge, seconded by Mr. Sutorius, to approve the Pre-employment drug testing policy; Roll Call: Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.
Motion by Mr. Sutorius, seconded by Mr. Schoenegge, to adopt Board Resolution number 18-19-19, to approve the agreement with Stacy Builders, Snow and Ice Control Division, for the District’s salting parking lots and on an as needed emergency basis for snow plowing for the 2018/2019 School Year; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye.
Motion by Mr. Sutorius, seconded by Mr. Miller, to hire Tabitha Loroff - Sub Bus Aide and Jessica Meyer - Volunteer Assistant Girls Basketball Coach; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Warner: aye.
Motion by Mr. Sutorius, seconded by Mrs. Yetter, to approve the following Event Workers: Grace Bias (Volleyball Scoreboard), Jim Edwards (Ticket Taker), Karen Fields (Ticket Sales), Patrick Freeh (Football Play Clock), Owen Fritz (Boys Basketball Scorebook), David Fultz (Football & Boys Basketball Film), Connie Harkness (Ticket Sales), Jackie Henline (Ticket Sales), Craig Hoffman (Girls Basketball Scoreboard), Kevin Kremer (Boys Basketball Scoreboard), Joe Cheek (Equipment manager), Nancy Johnson (Ticket Sales), Chloe Lakner (Ticket Sales), Kim Miller (Ticket Sales), Gene VanOrsdall (Boys Basketball Scoreboard); Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.
After the Board meeting, it was determined that we had hired Joe Cheek already as the equipment manager back at the June 27, 2018 Board meeting and therefore was not necessary to approve him again.
Update: October ADM
Mr. Mock reviewed the October ADM numbers for all the grade levels, which reflected 1,186 students for preschool to twelve grades.
New Facilities Update
Mr. Mock stated that the first facility meeting went well and that the next community meeting is scheduled for November 5th at 6:30 p.m. in the High School gym.
Mr. Mock stated that he was contacted by the Apex Clean Energy Project: Alternative Energy Zone (AEZ) of Erie/Huron Counties. Apex is asking for the Board’s support of their wind turbine projects.
Strategic Plan for 2018-2020
Mr. Mock reviewed how we are performing against our plans we put in place in January. Mr. Mock said we are scheduled to review the plan every three months. Mr. Zang asked if the teachers were included in developing the strategic plan for the district and Mr. Mock stated no, not this year. Mr. Schoenegge then stated that we have never included the teaching staff in the strategic plan discussion. Mr. Mock stated we are doing well and it is on track and then proceeded to go through each section of the plan and the status.
Auditor of State (AOS) Performance Audit
Mr. Mock stated that the AOS performance audit is scheduled to be complete by mid-February and that during their last visits they met with Food Services and Transportation and with the EMIS staff and Mrs. Keegan. The Auditors stated that they believe they are still on track to be completed with their findings by mid-February.
Shortridge Construction, LLC Donations
Mr. Mock informed the Board that Shortridge Construction approached the school about donating their time to perform the demolition of the house on Lowell Street that the District bought this year. In addition, Shortridge also made a $500 donation to the school and we agreed to put an advertisement banner for the construction company in the high school gym. Mr. Mock mentioned that the Margaretta Fire Department is also going to perform fire drills in the house before it is torn down and it is our intention to have it torn down in December timeframe.
Motion by Mr. Sutorius, seconded by Mrs. Yetter, to enter Executive Session to discuss the appointment, employment, dismissal or compensation of public employees; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye. The Board entered Executive Session at 6:00 p.m. Mr. Mock and Mrs. Keegan remained in the Executive Session.
Motion by Mrs. Yetter, seconded by Mr. Sutorius, to adjourn the meeting having no further business to come before the Board; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Warner: aye.
The Board adjourned at 6:35 p.m.
The next meeting is scheduled for Monday November 19, 2018 at 6:30 p.m. at the Administrative office.
School Board Members
Mr. Kent Miller, Vice President
Mr. Paul Schoenegge
Mr. Brian Sutorius
Mr. Andrew Warner, President
Mrs. Mandi Yetter
Mr. Dennis Mock, Superintendent
Mrs. Diane Keegan, Treasurer
Margaretta Board of Education
305 S. Washington St.
Castalia, OH 44824
Phone: (419) 684-5322
Fax: (419) 684-9003