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2018-09-26 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION (BOE) REGULAR MEETING OF SEPTEMBER 26, 2018.

The Margaretta Board of Education met in regular session at 6:30 p.m. on Wednesday September 26, 2018 at the Administrative Offices.

Mr. Warner called the regular meeting to order at 6:30 p.m. requesting roll call by Mrs. Keegan:

     Mr. Miller:        Present

     Mr. Schoenegge:    Present

     Mr. Sutorius:      Present

     Mrs. Yetter:       Present

     Mr. Warner:        Present.

Approval of the Minutes

Motion by Mr. Miller, seconded by Mrs. Yetter, to approve the minutes from the August 29, 2018 Regular BOE Meeting; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.

Board and Staff Reports

Townsend Community School’s (TCS) Report

Mr. Ryan Bohn, Principal, made the monthly report to the Board. Mr. Bohn stated that Townsend has 1,555 enrolled students as of 9/6/18 and as of the night of the meeting it was up to 1,588, with 84% of TCS students are ‘At-Risk’ students. TCS’ report card rubric gave TCS a 2 which represents that the school “Met Standards”.  Mr. Bohn also informed and invited the Board that TCS will be hosting the Erie County Debates on October 10th at 1:00 p.m.  Mr. Bohn also reported that Mr. King, Margaretta Science Teacher is using the TCS state-of-the-art science labs on a daily basis this school year.

 

TCS Sponsor’s Report

Mr. Drew Grahl, Margaretta’s TCS Compliance Officer, reported out on the Sponsor activity this last month. He mentioned that Mr. Bartkoiak, Mr. Mock, Mrs. Keegan and Mr. Grahl met on Monday September 10th for our monthly meeting. Mr. Grahl reported out on the August events of meetings that were attended for TCS, Assurance Report submitted, Shared Service Agreements approved, and the Sponsor Quality Improvement Plan that was completed. Mr. Grahl also mentioned that Mr. Mock, Mrs. Keegan, and he met with Margaretta’s attorney to understand all the tasks that are coming up in the coming months and how to prepare for those requirements. He also reported out that Mr. Limberios and Mrs. Keegan have met and discussed the process of financial review and revisited the monthly financial reporting. Mr. Grahl also reviewed the ODE emails and their questions that centered on the Blended Learning Model and attendance reporting of FTE’s. There were several meetings held between TCS and Margaretta, as well as Margaretta’s attorneys on our responses to ODE’s questions. Mr. Grahl also mentioned that all Board members, Superintendents, Treasurers, and Compliance Officer needed to complete the annual Conflict of Interest form. Mr. Grahl also reported out the preliminary Sponsor review reflects that Margaretta received an Effective Sponsor rating. The final report will be published on October 15th. Margaretta received 4 points on Compliance, 2 on Quality, and 2 for TCS’s Meets Standards report card, for a total score of 8.  In order to receive an Effective rating, the score would need to be greater than 7.  

Public Participation-

No public participation.

Introduction of Additional Items to Agenda

Additional items, to be acted on at the appropriate time in the agenda, as follows: 1). Resolution number 18-19-17 to approve  a contract with the Erie County Health Department for nursing services to provide employee health screenings and preventative immunizations, 2). Motion needed to approve National FFA Convention, in Indianapolis, Indiana October 24-27, 2018, 3).  Motion to approve architect firm Fanning Howey to facilitate design and community engagement forums for the potential future district building project.

The Financial Report and Schedule of Bills

Mrs. Keegan asked if there was any questions on the schedule of bills and then stated that the financial reports in the agenda reflect the second month of this fiscal year (July 1 2017 through August 31, 2018). Mrs. Keegan stated that the District’s General Fund revenue was at the same level compared to last year and expenditures were also down $145,292 compared to last year. As stated at last month’s Board meeting, the total 2 month revenue is comparable now unlike last month’s year over year comparison that was less revenue than last year is the timing of receipt of the property tax dollars. Last July the district received several tax advances from the county and this year it was all collected in August. The two year to date numbers are now more comparable at the end of August when the timing issues are gone for the two months being compared. The general fund revenue exceeded expenditures by approximately $1.7 million after the second month of August for this fiscal year. Last year during the same period, the General Fund revenues exceeded expenditures by approximately $1.5 million, resulting in an improvement of approximately $175 thousand from the same year-to-date period last year. That improvement of $175 thousand is primarily driven by improvements in the supplies and materials account this year.

Treasurer’s Report

New Business

Motion by Mr. Sutorius seconded by Mr. Schoenegge on Resolution number 18-19-18 to approve the Official Budget for Fiscal Year 2018/2019; Roll Call:  Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.

Motion by Mr. Miller seconded by Mr. Sutorius on Resolution number 18-19-19, to approve the agreement with Stacy Builders, Snow and Ice Control Division, for the District’s snow plowing needs for the 2018/2019 School Year; Mr. Warner then opened it up for discussion. Mr. Sutorius asked why we were hiring Stacy Builders to plow, when we thought our maintenance employees did all the plowing. Mr. Warner questioned that he thought we had the trucks with plows and that we did our own plowing. The contract stated that Stacy would plow if greater than 2 inches of snow. Mr. Miller also mentioned that we need to address the Sunday plowing needs for sporting activities for this winter. Based on the open questions, it was decided to table the agreement until next Board meeting when the open questions can be addressed.

Superintendent’s Report

New Business

Motion by Mr. Sutorius seconded by Mr. Miller on Resolution number 18-19-20, to approve the reserve balance account within the General Fund and the Capital Project Fund.  Mr. Warner asked if there was any discussion of the matter.  Mr. Mock mentioned that the split of the Nexus revenue is being recommended to be allocated at 25% to the General Fund, 50% to the Permanent Improvement Fund and 25% in Reserves. Mrs. Meyers asked when the State analyzes the District; do they just look at the General Fund? Mr. Mock said yes the auditor is studying the General Fund spending; Roll Call:  Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye.

Motion by Mr. Sutorius, seconded by Mr. Miller, on Resolution number 18-19-21, to approve the agreement with Fanning Howey to perform pre-bond planning and community engagement activities for the potential New Facilities for the District; Roll Call:  Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Warner: aye.

Motion by Mr. Schoenegge, seconded by Mrs. Yetter, to adopt Board Resolution number 18-19-22, to approve the renewal of a contract with the North Central Ohio Educational Services Center (NCOESC) for the purpose of providing the District with ESY services for audiology services and hearing impaired for the 2018/2019 School Year; Roll Call:  Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.

Motion by Mrs. Yetter, seconded by Mr. Sutorius, to adopt Board Resolution number 18-19-23, to approve the 8th Grade Class Washington DC trip and approving the contract with Scholastica Travel, Inc. for the Spring, 2019; Roll Call:  Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.

Mr. Mock commented that the Board’s packet includes the Pre-employment drug testing policy for the second reading.

Personnel Actions

Motion by Mr. Schoenegge, seconded by Mr. Miller, to approve the leave of absence request from Tom Pope; Roll Call:  Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye.

Motion by Mr. Miller, seconded by Mr. Schoenegge, to employ Lauren Pooch as an Intermittent Finance Assistant; Roll Call:  Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Warner: aye.

Motion by Mr. Sutorius, seconded by Mrs. Yetter, to approve Kaylie Hallett-Szymanski as a volunteer HS/JH Swim Coach; Roll Call:  Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.

 

New Facilities Update

Mr. Mock said the next step for the new facility discussions is for the Board members to review the community members list and make sure that it is a final list. Mrs. Keegan and Mr. Mock met with Fanning and Howey on next steps for the community engagement process.

 

Report Card (2017/2018 School Year)

Mr. Mock stated that Margaretta’s report card overall grade of C, with Achievement Grade of D, Progress Grade of C, Gap Closing of C, Graduation Rate Grade of A, Improving At-Risk K-3 Readers Grade of D and Prepared for Success Grade of F. Mr. Mock stated that this was very similar to last year’s scores. Mr. Mock also went through the grade splits by the elementary and high school level.

 

Stadium Update

Mr. Mock gave a stadium update, stating that the French drain is done and stoned around the drain now, the bleacher company is fixing the reserve seating row markings (currently it is marked as row M-N-P) to M-N-O and replacing some of the railings that are damaged. The bleacher company also stated that we need to get the bolts on the pliers to be grouted between the concrete and the metal plates. We looked at the bleacher company’s plans and it was not documented on the drawings. Mr. Warner stated that the speakers are projecting very well. Mr. Mock stated that even without speakers on the visitor’s side that they are projecting very clearly and well. Mr. Mock stated that he has received a lot of compliments on the stadium and restroom repairs. Mrs. Jacoby stated that she was disappointed that the newspaper article did not mention Janotta and Herner as contractors as well. She reminded that Board that their company also has Margaretta graduates that run the company. Mrs. Keegan mentioned that we did tell the paper all the contractors and it must have been inadvertently omitted during the writing of the article. Mrs. Yetter stated that the paper towel holders don’t work properly and the handicap stales need handrails, Mr. Mock said he will take care of that.

 

Old Business

Nothing.

 

Informational Items/Correspondence

Upcoming Events

Mr. Mock reminded the Board of the following upcoming events: FFA Chili and Brat Dinner on Friday night at 4:30; ODE Performance Audit initial meeting on September 24th; Fanning Howey initial meeting to review tentative timelines.

Mr. Mock also mentioned an anonymous letter about the painting that occurred for the softball dugouts. This was not a school district project and as such, the school did not choose that painter for the project and wanted everyone to know that he volunteered his time to paint. There was a concern about who was painting, based on past personal issues of the painter. Mr. Warner stated that people do reform and can change their lives and Mrs. Yetter also added that there were not any students around when the painting was occurring.

Mr. Schoenegge stated that he is frustrated that nothing has been happening with the Achievement Hall of Fame and inducting a new class of graduates. Mr. Schoenegge requested to be named Chairman of the Board of Achievement Hall of Fame. Mrs. Keegan reminded the Board as mentioned at previous meetings that it is not necessary for the Board to motion for someone to volunteer to work on the committee. Mr. Miller motioned and Mr. Sutorius seconded to name Mr. Schoenegge as the Chairman; Roll Call: Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: abstain, Mr. Warner: aye.

Motion by Mr. Sutorius, seconded by Mrs. Yetter, to enter Executive Session to discuss the appointment, employment, dismissal or compensation of public employees; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye. The Board entered Executive Session at 7:34 p.m. Mr. Mock and Mrs. Keegan remained in the Executive Session.

Motion by Mrs. Yetter, seconded by Mr. Sutorius, to adjourn the meeting having no further business to come before the Board; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Warner: aye. 

The Board adjourned at 8:20 p.m.

Respectfully Submitted

__________________________

Andy Warner

Board President

__________________________

Diane Keegan

Treasurer

Agendas/Minutes

School Board Members

Mr. Kent Miller, Vice President

Mr. Paul Schoenegge

Mr. Brian Sutorius

Mr. Andrew Warner, President

Mrs. Mandi Yetter

Mr. Dennis Mock, Superintendent

Mrs. Diane Keegan, Treasurer


Margaretta Board of Education
305 S. Washington St.
Castalia, OH 44824
Phone: (419) 684-5322
Fax: (419) 684-9003

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