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2018-03-19 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION (BOE) REGULAR MEETING OF MARCH 19, 2018.

The Margaretta Board of Education met in regular session at 6:30 p.m. on Monday March 19, 2018 at the Administrative Offices.

Mr. Warner called the meeting to order with roll call:

Mr. Miller: present
Mr. Schoenegge: present
Mrs. Yetter: present
Mr. Warner: present.

Mr. Sutorius was excused from attending the meeting.

Approval of the Minutes
Motion by Mr. Miller, seconded by Mr. Schoenegge, to approve the minutes from the Regular Meeting held on February 19, 2018 and the February 27, 2018 Special Board Meeting; Roll call: Mr. Schoenegge: aye, Mrs. Yetter, Mr. Miller: aye, Mr. Warner: aye.

The Financial Report and Schedule of Bills
Mrs. Keegan stated that the financial reports in the agenda reflect the eighth month of this fiscal year (from July 1 2017 through February 28, 2018). Mrs. Keegan stated that the District’s General Fund revenue was down $(139,841) compared to last year and expenditures were up $(760,034) compared to last year. The primary reason for the revenue being less than last year is the continual phase out of personal property taxes and reduction in state financial aid dollars. The general fund expenditures exceeded revenues by $(611,035) after the first eight months of the fiscal year. Last year during the same period, the General Fund revenues exceeded expenditures by $288,840 resulting in a deterioration of $(899,875) from the same year-to-date period last year. The beginning cash balance as of July 1, 2017 was $2,473,157 and at this pace it is projected that the cash position to be lower than $1.5 million by the end of the 2018 Fiscal Year.

Board and Staff Reports:
Townsend Community School’s (TCS) Report
Mr. Ryan Bohn, in Pete Bartkowiak’s absence, presented to the Board the monthly update from Townsend Community School (TCS) which reflected that, as of March 9, 2018, there were 1,406 students enrolled in TCS. Townsend has helped 802 students graduate since the school opened in 2011-12 school year. Margaretta students are steady at 60 currently enrolled at TCS, with Fremont City Schools (171 students), Mansfield City Schools (135), Marion City Schools (56), and Sandusky City Schools (170) all representing the largest increases of new TCS students. Mr. Bohn also communicated that TCS is having a ribbon cutting ceremony in Marion at 137 Prospect St. on March 22, 2018 at 4:30 pm. This is a new rent-free donated space for the school.

TCS Sponsor’s Report
Mr. Hammond, Margaretta/TCS Compliance Officer, then reviewed the Margaretta TCS Sponsor Report. Mr. Hammond reviewed some of his current activities with TCS as the sponsor’s oversight role as follows; needs assessment, sponsor-school contract review, financial condition discussion (Auditor of State’s fiscal year 2015-16 was completed with three findings; 1). A standard citation for not using GAAP, 2). Reporting more FTE’s than they would be allowed under Ohio law and ODE’s FTE Handbook, 3). Improper intra-fund transfer of funds). Mr. Hammond reviewed the proposed rule changes that was presented at a Public Hearing on the standards of Dropout Prevention and Recovery Schools. Mr. Hammond informed the BOE that the proposed changes tightened the ratings, which make it more difficult to get an “exceeds standard” rating. Mr. Hammond stated that while TCS received a rating of “exceeds Standards” in the 2016-17 Report Card for all items except one, based on the new tightened ratings TCS would have receive “meets standards” for all items in that years audit. Mr. Hammond also communicated that our Quality Improvement Plan was not approved and that we were disappointed that the ODE areas of concern/weaknesses were not communicated in the first review when we would have had an opportunity to correct them.

Public Participation:
No public participation.

Introduction of Additional Items to the Agenda:
Mr. Mock requested to add to his report under Classified item B.2 the hiring of Tabitha Loroff as a Sub Custodian and under Certified item B.7 to hire Alysa Myers for Home Instruction.

Treasurer’s Report:
Motion by Mr. Miller, seconded by Mrs. Yetter, to adopt Board Resolution number 17-18-52, to accept the amounts and rates as determined by the Erie County Budget Commission for the purpose of property tax collections in calendar year 2018; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.

Motion by Mr. Schoenegge, seconded by Mr. Miller, to adopt Board Resolution number 17-18-53 approving a shared services agreement with EHOVE Joint Vocational School Board of Education for EMIS Coordinator for the period commencing April 2, 2018 through December 28, 2018; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Yetter: aye, Mr. Warner: aye.

Motion by Mr. Miller, seconded by Mrs. Yetter, to adopt Board Resolution number 17-18-54, authorizing the district to declare a total athletic silent/shutdown week from any athletic activities beginning June 30, 2018 through July 8, 2018; Mr. Warner opened it up for discussion. Ms. Mollie Biehl asked if that also included the pool and swim club, to which it was clarified that it pertains to all Margaretta enrolled students. The goal is to allow families a one week window for potential vacations and allows extensive maintenance projects to be completed during this time (i.e., draining the pool, gym floors, etc.). Roll Call: Mr. Schoenegge: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.

Superintendent’s Report:
New Business:
Mr. Mock led the discussion on building security. Mr. Mock stated that at the TCS Board meeting it was discussed about having the sheriff bring is automatic weapon into the school building and have it locked in a safe (the sheriff being the only one with the combination), so it would be readily accessible to him if needed. TCS Board took it under advisement. He also mentioned that at the Technology meeting, that it was discussed about upgrades to the Margaretta Elementary building cameras and camera system. He also discussed the Safety Meeting that was led by Mr. Rod Smith recently, which included a walkthrough of the buildings looking at safety.

Mr. Mock introduced the first reading of a select number of Neola policies for the Board to review.

Personnel Actions:
Motion by Mr. Schoenegge, seconded by Mrs. Yetter, to accept the resignation of Deanna Faber, EMIS Coordinator, effective June 29, 2018; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.

Classified Staff:
Motion by Mr. Schoenegge, seconded by Mr. Miller, to approve the employment of Substitute Custodians: Deb Cousino and Tabitha Loroff; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Yetter: aye, Mr. Warner: aye.

Motion by Mr. Miller, seconded by Mrs. Yetter, to approve the volunteers:
Jeff Todd – Baseball Volunteer
Noah Esposito – Baseball Volunteer;
Roll call: Mr. Schoenegge: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.

Motion by Mr. Miller, seconded by Mrs. Yetter to approve volunteer Candi Haynes for 8th Grade Washington D.C. Class Trip, upon completion, with no convictions, of a BCI/FBI background check; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: abstain, Mr. Warner: aye.

Motion by Mrs. Yetter, seconded by Mr. Schoenegge to approve the volunteers Janis Miller and Cathy Schaefer for 8th Grade Washington D.C. Class Trip, upon completion, with no convictions, of a BCI/FBI background check; Roll Call: Mr. Miller: abstain, Mr. Schoenegge: aye, Mrs. Yetter: aye, Mr. Warner: aye.

Motion by Mr. Miller, seconded by Mrs. Yetter to approve the following volunteers for 8th Grade Washington D.C. Class Trip, upon completion, with no convictions, of a BCI/FBI background check:
Cindy Bailey Eric Berg Heidi Biglin
Vicki Downing Aleshia Failor Karin Foster
Bridget Jones Kathy Krawcyzk DeAnna Link
Aaron Lochotzki Dawn Lowery Ken Lowery
Israel Palomo Elizabeth Phillips Shaun Tinnel
Tammie Wadsworth;
Roll Call: Mr. Schoenegge: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.

Motion by Mr. Schoenegge, seconded by Mrs. Yetter to approve the following Event Workers:
Rachel Patten Christine Stark Spencer Flick
Lydia Bias Grace Bias Mike Williamson
Connor Swartz Alex Michel;
Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.

Certified Staff:
Motion by Mr. Miller, seconded by Mrs. Yetter to approve the following Supplemental Contracts:
Jen Bordner – Mohican Trip Advisor (Shared)
Luke Weyer – Mohican Trip Advisor (Shared)
George Hossler – Mohican Trip Advisor (Shared)
Kelsey Kromer – Junior High Boys Assistant Track Coach
Luke Weyer – Varsity Boys Assistant Track Coach;
Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Yetter: aye, Mr. Warner: aye.

Motion by Mr. Schoenegge, seconded by Mr. Miller to approve the employment of Alysa Myers for Home Instruction, pending completion of state and local requirements; Roll Call: Mr. Schoenegge: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.

Old Business:
Motion by Mr. Schoenegge, seconded by Mrs. Yetter to approve the 2018-2019 and 2019-2020 School Year Calendars; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.

Mr. Mock gave an update on the potential new facilities. He stated that a few Board members, Mr. Lippert, Mrs. Keegan and he toured 6 new schools (Perrysburg, Pettisville, Liberty Center, Northwood, Otsego, and Genoa) and have 3 more (Hopewell Loudon, Lakota, and Eastwood) scheduled for the next day, Tuesday March 20th. The focus of the tours are to see each of the Architects’ designs, ask employees of the buildings what they would have changed or what they like. Mr. Mock also informed the Board that the company is performing the boring samples the week of this Board meeting (at the stadium, the elementary, the Middle School/High School and our open ground by the bus garage.

Informational Items/Correspondences:
There were no informational items or correspondences.

Motion by Mr. Miller, seconded by Mrs. Yetter, to enter into executive session to discuss the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mrs. Yetter: aye, Mr. Warner: aye.

The Board entered executive session at 7:20 p.m.

Motion by Mrs. Yetter, seconded by Mr. Miller, to return to open session; Roll Call: Mr. Schoenegge: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.

The Board entered open session at 8:58 p.m.

Motion by Mrs. Yetter, seconded by Mr. Schoenegge to adjourn the meeting having no further business to come before the board; Roll call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.

Meeting adjourned at 9:00 P.M.

 

Respectfully Submitted

 

______________________
Diane Keegan
Treasurer

 

__________________________
Andy Warner
Board President

Agendas/Minutes

School Board Members

Mr. Kent Miller, Vice President

Mr. Paul Schoenegge

Mr. Brian Sutorius

Mr. Andrew Warner, President

Mrs. Mandi Yetter

Mr. Dennis Mock, Superintendent

Mrs. Diane Keegan, Treasurer


Margaretta Board of Education
305 S. Washington St.
Castalia, OH 44824
Phone: (419) 684-5322
Fax: (419) 684-9003

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