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2018-02-19 Board Minutes

MINUTES OF THE MARGARETTA BOARD OF EDUCATION (BOE) REGULAR MEETING OF FEBRUARY 19, 2018.

The Margaretta Board of Education met in regular session at 6:00 p.m. on Monday February 19, 2018 at the Administrative Offices. Mr. Warner called the Calendar Review Hearing to order and the following Board member were in attendance: Mr. Miller, Mr. Schoenegge, Mr. Sutorius, Mrs. Yetter, and Mr. Warner. The Margaretta Board of Education convened the public hearing on the school calendar.

Mr. Warner opened the calendar review session up for any public discussion on the proposed 2018/19 and the 2019/20 school calendar. Mr. Mock explained that the Ohio Department of Education requires 30 days prior to adopting the school calendar (if the district is proposing a change in its schedule in hours or days). The two year calendars were first originally presented at the January 22nd BOE meeting. Shannon Bramel commented that she has a concern about adding the calamity makeup days at the end of the school year for the elementary. Mr. Mock stated that if the students have met the total hour’s requirement for the year, it may only require the teachers to report for the makeup days. Diane Jacoby asked for clarification of that statement. Mr. Mock explained that the students are required to have so many hours, while the teachers’ contract is in days. Mike Young asked how many hours were needed. Mr. Mock stated approximately 1,000 hours for 6-12 and approximately 900 hours for K-5.

Mr. Mock then presented the BOE with the sealed Architect packages for the potential new facilities. The BOE opened the packages at the public meeting. Mr. Mock then read off each of the companies that submitted a proposal as follows; Buehrer Group-Maumee, The Collaborative-Toledo, TDA (The Design Architecture)-Cleveland, Fanning Howey-Dublin, SHP-Columbus (Mr. Mock mentioned this architect did the addition at the elementary), Lesko-Westlake, Garmann Miller Architects-Minster, BSHM Architects, Inc.-Columbus/Youngstown, SSOE Groups-Toledo, Architectural Vision Grp (AVG)-Cleveland, MKC-Powell. Mr. Mock stated that the next step is for the BOE to review each of the packages and set up interviews with at least a minimum of three companies. Once the BOE selects specific architects, then the Facility Committee would visit those architects’ recent school projects. Mr. Mock stated that it is very important to have community involvement. Shannon Bramel asked if the renovate or build new decision has been made on the elementary building or two buildings versus one campus? Mr. Mock said no decision has been made, we are open to all options at this point. We are currently getting soil samples for the football stadium replacement project, also at the elementary, behind the high school/middle school and out at the property on St. Rt. 101. He stated that we will engage other schools that have been through this process for their opinions of the architects, etc. Then Mr. Hammond addressed the Nexus pipeline tax revenue timing/revenue value issues. The timing of the tax revenue is still unknown; however it is a current year tax from when the assets are put into service. While we have been given a potential revenue calculation of approximately $6 million, it was cautioned that there are a lot of variables that can impact that value and overall funding received over time. Mr. Sutorius asked about Nexus’ ability to appeal the taxes levied. Mr. Hammond stated that Nexus could appeal any year, often the appeals are resolved later and could be a couple of years after the appeal is filed. Mrs. Keegan also cautioned that when we receive the increased Nexus revenue, that will cause the State Funding Formula to decrease our funds from the state. The full negative dollar impact is currently unknown. Mr. Mock also stated that we have the potential of OFCC funding of a portion of the project. The BOE has tentatively set up meetings to review the packages on Tuesday, March 6th at 6:00 p.m. and Saturday March 10th at 9:30 a.m.

Motion by Mr. Sutorius, seconded by Mr. Schoenegge to adjourn the public hearing on the school calendar review portion; Roll call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Warner: aye.

Mr. Warner called the regular meeting to order at 6:40 p.m. requesting roll call by Mrs. Keegan:

Mr. Miller: Present
Mr. Schoenegge: Present
Mr. Sutorius: Present
Mrs. Yetter: Present
Mr. Warner: Present.

Approval of the Minutes
Motion by Mr. Miller, seconded by Mr. Schoenegge, to approve the minutes from the January 22, 2018 Regular Meeting; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.

The Financial Report and Schedule of Bills
Mrs. Keegan stated that the financial reports in the agenda reflect the seventh month of this fiscal year (from July 1 2017 through January 31 2018). Mrs. Keegan stated that the District’s General Fund revenue was down $(256,471) compared to last year and expenditures were up $(771,960) compared to last year. The primary reason for the revenue being less than last year is the continual phase out of personal property taxes and reduction in state financial aid dollars. The general fund expenditures exceeded revenues by approximately $(1.5) million after the first seven months of the fiscal year. Last year during the same period, the General Fund expenditures exceeded revenues by approximately $(400,000), resulting in a deterioration of approximately $(1.0) million from the same year-to-date period last year. The beginning cash balance as of July 1, 2017 was $2,473,157 and at this pace it is projected that the cash position to be lower than $1.5 million by the end of the 2018 Fiscal Year.

Board and Staff Reports
Townsend Community School’s (TCS) Report
Pete Bartkowiak, TCS Superintendent, made his monthly report to the Board. Mr. Bartkowiak stated that Townsend’s student enrollment was up 152 students since last Board meeting, 53 graduates this Fiscal Year to date up 11 students from last meeting, 28% are special education students, 86% are at-risk students and 80% are economically disadvantaged as of February 19, 2018 reporting. Mr. Bartkowiak stated that currently it is reported that 3,000 to 3,600 displaced ECOT students have not yet enrolled in other schools, since its closing. In addition to the closing of ECOT, he reported that the InsightK12 is also closing, both closing are due to the sponsors not wanting to continue to sponsor the schools. Question was raised about the Full Time Equivalent students (FTE) audit process and Mr. Bartkowiak stated that the current year is reflecting that 87.4% of the hours are captured compared to last year when there was 70% of the possible hours captured. A percentage less than 100% will cause the state to request reimbursement of some percentage of the state funding received for the full FTE’s. Currently the state requires that these annual payments are to be repaid to the state over 60 months. Mr. Warner asked and Mr. Bartkowiak confirmed that if TCS continues to grow, it will help cover the repayments for the equivalent FTE’s. Mr. Bartkowiak stated that TCS Treasurer, Mike Limberios projected TCS’s numbers assuming a 25% pay back and those projections reflected that they were okay until 2020. Mr. Bartkowiak stated that with the other school closings, TCS will continue to grow. TCS currently cannot turn the kids away, unless they instituted a cap. Mr. Sutorius asked if TCS established a cap, what that would be. Mr. Bartkowiak said that would be hard to say. Margaretta continues to stay steady at 58 students enrolled in TCS, making up 3.4% of TCS’s total student population.

TCS Sponsor’s Report
Mr. Hammond, Margaretta/TCS Compliance Officer, then reviewed the Margaretta TCS Sponsor Report. Mr. Hammond reviewed some of his current activities with TCS as the sponsor’s oversight role. Mr. Hammond reviewed the Sponsor’s strategic plan review, student performance data collection, academic performance needs assessment process, conflict of interest review process, legal updates performed for the February 13th 2018 work session, Sponsor-school contract review process, and the quality practices improvement plan. Mr. Hammond reviewed all of the above and due dates for each. He also gave a quick update of the details of the ECOT closing, FTE audit and the court case at the Supreme Court level and if it could generate any fall out for TCS. It was stated that there are unanswered questions and everyone is watching the outcome of the ECOT Supreme Court ruling closely.

TCS Board Sponsorship Policies
Mr. Hammond then presented the BOE with the first reading of the updated TCS Board sponsorship policies, that will be brought back to next month’s BOE meeting.

Public Participation
Kevin Homerick asked the status of the weight room. Mrs. Yetter stated that there has not been any final decision made on the community’s access to the weight room. She stated that they are looking to rekey the door and getting away from the finger print access, given it is outdated technology, and reviewing the liability issues. If it is opened back up to the community they have talked about making people sign a waiver agreeing to the rules, have set times for community access, possibly charge for a key fob access, etc. Kim Miller stated that she thought it was built with the community in mind. It was stated that it was originally a Booster project, but it was then turned over to the school a long time ago. Joanne McMahon stated that the community has several other options to work out now. Kim Storch asked if the Facebook post that a student went to the Resourse Officer alleging there was a potential issue at the weight room was true. Mr. Mock said yes a student alleged there was an issue, however it could not be substantiated. Vicki Meyers asked who has access currently, and Mr. Mock stated that the students with teacher or coaches’ supervision and Mr. Bartkowiak also stated that TCS students use it under the supervision of Eric Jordan, a fitness instructor.

Ron Chapman raised his concern over the lack of community support for the wrestling program. He stated that he had a 17 team wrestling event, with minimal teacher, student, administration, BOE support. Molly Biehl, a Middle School teacher, stated that she didn’t see anything on the announcements about it and that the kids might not have known about it. Diane Jacoby also said there was nothing on the school computerized sign out front of the Middle School. She stated the sign usually doesn’t have many announcement or events posted on it. Mr. Mock will look into it.

Introduction of Additional Items to Agenda
Mrs. Keegan mentioned that we have the substitute pay listed under Old Business as informational, however it will require BOE action when we get to that agenda item.

Treasurer’s Report
New Business
Motion by Mr. Sutorius seconded by Mr. Miller on Resolution number 17-18-48, to approve the expenditure of items that exceed the $3,000 threshold of the “then and now” statutory requirements; Roll Call: Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: abstain, Mr. Warner: aye.

Motion by Mr. Miller, seconded by Mr. Sutorius, to adopt Board Resolution number 17-18-49, to modify and adopt changes to the OASBO sponsored 457(b) deferred compensation plan; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye.

Motion by Mr. Miller, seconded by Mrs. Yetter, to adopt Board Resolution number 17-18-50, to authorize the district’s Treasurer to make budget modifications and supplemental appropriations; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Warner: aye.

Superintendent’s Report:
New Business
Mr. Mock presented a request for approval of the North Central Ohio Educational Service Center Authorization List for FY19 Services and Programs. Motion by Mr. Sutorius, seconded by Mr. Schoenegge; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.

Motion by Mr. Schoenegge, seconded by Mrs. Yetter, to approve the Margaretta Music Department trip to New York City during spring break from April 22, 2019 through April 26, 2019; Roll Call: Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.

Mr. Mock updated the Board on the ODE Transportation Efficiency Study. He informed the BOE that we invited Steve Puchta, a Transportation Consultant from Ohio Department of Education, to evaluate our bus route efficiency. Mr. Mock, Mrs. Keegan, Mr. Puchta and Mrs. Courtney Dresser reviewed the study. Mr. Mock reviewed with the BOE our efficiency rating compared to other like Districts, reviewed the ODE improvement recommendations, and the cost analysis report. Mr. Mock stated the cost per vehicle is approximately $40,000, we cover approximately 75 square miles and had 13,814 miles for field trips and athletic trips. We are looking to improve our efficiency as a District to help with our budget cuts that are needed to alleviate our deficit situation in 2020.

Mr. Mock also updated the BOE on the timeline and plan for the Ashland University Curriculum Audit. The review and report outs are currently scheduled for April 10th, June 4th and 5th, August 8th and September 10th.

Personnel Actions:
Certified Staff
Motion by Mr. Schoenegge, seconded by Mr. Sutorius, to approve the resignation from Supplementals: Cyndi Hedden – Varsity Girl’s Track Coach, Sarah Roan – JH Boy’s Track Coach, Steve Gravenhorst – JH Boy’s Assistant Track Coach; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye.

Motion by Mr. Miller, seconded by Mr. Sutorius, to approve supplementals: Steve Gravenhorst – JH Boy’s Track Head Coach, Todd Polk – Varsity Boy’s Track Head Coach; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Warner: aye.

Classified Staff
Motion by Mr. Schoenegge, seconded by Mr. Sutorius, to approve supplemental: Kasey Parkhurst – Varsity Girl’s Track Head Coach; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.

Motion by Mr. Sutorius, seconded by Mr. Schoenegge, to approve Substitutes: Joseph Jolly – Sub Custodian, Patrick Kusser – Sub Custodian, Dale Sartor – Sub Bus Driver; Roll Call: Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.

Motion by Mr. Sutorius, seconded by Mrs. Yetter, to approve FFA Volunteers: Tim Niemeyer, Frances Kremer, Chris Niemeyer, Kelli Hendricks, Emily Bailey, Adam Thiede, Mike Myers, John Schaeffer, Samantha Kneeskern, Christopher Bohn, Doug Paule; Roll Call: Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.

Motion by Mr. Sutorius, seconded by Mrs. Yetter, to approve FFA Volunteer: Kent Miller; Roll Call: Mrs. Yetter: aye, Mr. Miller: abstain, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye.

Motion by Mr. Miller, seconded by Mrs. Yetter, to approve FFA Volunteer: Brian Sutorius; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: abstain, Mrs. Yetter: aye, Mr. Warner: aye.

Motion by Mr. Miller, seconded by Mr. Sutorius, to approve FFA Volunteers: Paul Warner and Andy Warner; Roll Call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: abstain.

Old Business
Mr. Mock gave a stadium update, where he reviewed the companies quotes, discussed the potential insurance claim dollars, the need to replace the home side bleachers due to the leaning back wall, the TIP process for secure the funds to renovate the stadium, the need for soil samples and demolition quotes, etc. Mr. Mock also stated that the bleacher companies are saying that the final decision is needed soon, in order to be ready for the fall football season.

Mrs. Keegan reminded the BOE that the Sub rate discussion was brought back from a previous Executive Session when we reviewed the Benchmark wages for our Sub rates compared to other neighboring schools and that it needed action to move forward. Motion by Mr. Miller, seconded by Mr. Schoenegge, to approve the non-teaching limited employment wage schedule; Roll Call: Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Warner: aye.

Motion by Mr. Sutorius, seconded by Mr. Miller, to enter Executive Session to discuss the appointment, employment, dismissal or compensation of public employees and to consider the purchase or sale of property; Roll Call: Mrs. Yetter: aye, Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mr. Warner: aye. The Board entered Executive Session at 8:10 p.m. Mr. Hammond, Mr. Mock and Mrs. Keegan remained in the Executive Session.

Motion by Mrs. Yetter, seconded by Mr. Sutorius to return from Executive Session and into Open Public meeting; Roll Call: Mr. Miller: aye, Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Warner: aye.

The Board returned from Executive Session at 8:54 p.m.

Motion by Mr. Schoenegge seconded by Mr. Sutorius, to adjourn the meeting having no further business to come before the Board; Roll call: Mr. Schoenegge: aye, Mr. Sutorius: aye, Mrs. Yetter: aye, Mr. Miller: aye, Mr. Warner: aye.

The Board retuned to Open Public Session and adjourned at 8:55 p.m.

 

Respectfully Submitted

 

__________________________
Andy Warner
Board President

 

 

__________________________
Diane Keegan
Treasurer

 

Agendas/Minutes

School Board Members

Mr. Kent Miller, Vice President

Mr. Paul Schoenegge

Mr. Brian Sutorius

Mr. Andrew Warner, President

Mrs. Mandi Yetter

Mr. Dennis Mock, Superintendent

Mrs. Diane Keegan, Treasurer


Margaretta Board of Education
305 S. Washington St.
Castalia, OH 44824
Phone: (419) 684-5322
Fax: (419) 684-9003

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